Join a leading fuel and convenience retail organization operating 200+ locations and serving communities across multiple states. Backed by the resources of one of the world’s largest energy companies, the organization combines a growing retail footprint with extensive petroleum distribution capabilities while fostering a workplace focused on customer service, safety, operational excellence, and career growth.
The HR Coordinator will play a key role in delivering a seamless onboarding experience for employees across a large, multi-location organization. From offer acceptance through successful integration, this position will coordinate onboarding activities, maintain accurate HR records, support employment verification and compliance, and partner across Talent Acquisition, Payroll, Benefits, IT, Facilities, and HR. This role provides broad exposure to HR operations while creating opportunities to improve processes and support a growing workforce.
Responsibilities
- Coordinate end-to-end onboarding activities for new hires across multiple departments and locations.
- Initiate and track background checks, employment documentation, I-9 verification, and other pre-employment requirements.
- Enter and maintain accurate new hire and employee information within the HRIS.
- Coordinate orientation schedules, required training, introductions, and other onboarding activities.
- Communicate onboarding requirements, deadlines, and next steps to new hires and hiring managers.
- Partner with HR, Talent Acquisition, Payroll, Benefits, IT, Facilities, and management to coordinate new hire activities.
- Maintain accurate employee records, onboarding documentation, checklists, and standard operating procedures.
- Support employee data changes, transfers, promotions, and other HR transactions.
- Research and resolve onboarding issues and employee data discrepancies.
- Support Form I-9 and employment eligibility verification processes.
- Maintain compliance with federal, state, and local employment requirements.
- Assist with HR audits, reporting, onboarding metrics, and documentation requests.
- Identify opportunities to streamline, automate, and improve onboarding workflows.
- Develop and maintain onboarding guides, resources, templates, and communications.
Qualifications
- 5+ years of experience in HR, HR operations, employee services, onboarding, recruiting coordination, or a related function.
- Experience coordinating multiple HR processes or employee transactions simultaneously.
- Experience maintaining employee records and confidential HR documentation.
- Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Experience with an HRIS such as Workday, SAP SuccessFactors, UKG, ADP, Oracle HCM, or a similar platform preferred.
- Experience with employee onboarding or HR shared services preferred.
- Experience with Form I-9 and employment eligibility verification preferred.
- Experience supporting multi-state employee populations preferred.
- Experience working within a high-volume HR environment preferred.
- Experience developing or improving HR processes and workflows preferred.
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- SHRM-CP, PHR, or similar HR certification is a plus.
